Select tasks and act on them in a batch

Team and Enterprise On a project’s All tasks list you can send several Tasks to someone, put them back or cancel a send in one action. Send to…, Put back and Cancel send each show what they will change before they run and a receipt after. You can undo any of the three for a few seconds. Cancel tasks… under More cannot be undone. You need a project role that can manage Tasks. The Board view has no checkboxes.

Select tasks

1. Open the project, then Tasks and All tasks.
2. Tick a row’s checkbox. A bar opens at the foot of the list with the count, for example 2 selected.
3. To select a run of rows, tick the first and Shift-click the last.
4. To select every row shown, tick the header checkbox, Select the tasks shown. Tick it again to clear them.
5. Press Clear, or Esc, to drop the selection.

Act on the selection

Each action’s dialog says what it does:

• Send to…: “Each is Waiting for the person you choose until they press Start.”
• Put back: “It is Waiting again. If it was sent to someone, it is still Waiting for them. The draft stays saved.”
• Cancel send: “This cancels the send. Any reservation stays in place. Nothing is started or deleted.”

1. Press the action. For Send to…, choose a person first; you are marked (you).
2. Read what the dialog shows: how many will change, and a chip for each group it skips.
3. Press the button that names the count, for example Put back 1.
4. The receipt opens at the foot of the list, with Show the tasks, Undo and the seconds left, and Dismiss.

Undo an action

Press Undo while it counts down, from about nine seconds. The receipt then reads, for example, Undid 1 task. Undo of Send to… or Cancel send puts each Task back as it was, unless it changed since. Undo of Put back sends the Task back to the person who was working on it, Waiting for them until they press Start again. When the time runs out, Undo ended replaces the button and the action stands.

Tasks an action skips

An action changes only the Tasks it applies to. The dialog and the receipt name the others with a reason, for example:

• not sent: Cancel send on a Task that was not sent to anyone.
• not in progress: Put back on a Task nobody is working on.
• your own work: Send to… yourself to review work you submitted.

When nothing applies, the dialog says so, for example The task cannot be put back, and has no confirm button.

Under More

More on the bar opens a menu:

• Export CSV downloads selected-tasks.csv, one row per Task with its Task id.
• Copy ids copies the Task ids, one per line.
• Copy link copies an address that opens the list with the same Tasks selected.
• Cancel tasks… opens, for example, Cancel 1 task: “Each leaves the workflow and goes no further. This cannot be undone.” The receipt has no Undo.

Next step

Follow a sent Task into the editor, or release the finished work.

Plans	Team and Enterprise
Last verified	2026-10-31